How To Ask Someone To Be a Reference: A Guide to Getting the Best Recommendations
Asking someone to be a reference can feel awkward. But with a thoughtful and strategic approach, you can significantly increase your chances of getting a strong recommendation and boosting your job or application prospects. This guide provides a step-by-step process to make the request smooth and professional.
Before You Ask: Self-Assessment and Selection
Before reaching out to anyone, take stock of your situation and choose your references wisely.
1. Identify Potential References:
Think about individuals who can speak to your skills and accomplishments. This might include:
- Previous supervisors: They can often provide the most impactful testimonials.
- Professors: If you're a recent graduate or pursuing further education, professors who know your work well are excellent choices.
- Mentors: Individuals who have guided your professional development.
- Colleagues: Especially if you've collaborated on significant projects.
2. Assess Their Suitability:
Consider these factors when selecting references:
- Their Knowledge of You: How well do they know your skills and work ethic? Have you worked closely with them?
- Their Credibility: Are they respected professionals in your field?
- Their Availability: Can they realistically commit to writing a recommendation within the timeframe you need?
- Your Relationship: Do you have a positive and professional relationship with them?
How to Ask: Crafting the Perfect Request
Once you've identified suitable candidates, it's crucial to make the request professionally and respectfully.
1. Personalize Your Approach:
Avoid generic emails. Tailor your request to each individual, emphasizing the specific skills and experiences they witnessed you demonstrate.
2. Provide Context and Information:
Include the following details in your request:
- The opportunity: Briefly describe the job, scholarship, or program you're applying for.
- The deadline: Clearly state when the reference is needed.
- How to submit: Explain how they can submit the reference (e.g., online form, email).
- Resume/CV and other materials: Attach your resume, cover letter, or other relevant documents so they can refresh their memory of your accomplishments.
3. Example Email Template:
Subject: Reference Request - [Your Name] - [Position/Program]
Dear [Reference's Name],
I hope this email finds you well.
I'm writing to request a letter of recommendation in support of my application for [Position/Program] at [Company/Institution]. This opportunity aligns perfectly with my skills and experience in [mention relevant skills], and I believe your insights from our work together on [mention specific project or experience] would be invaluable to my application.
The deadline for submission is [date]. You can submit your recommendation through [link to online form or instructions on how to submit via email]. I've attached my resume and cover letter for your review.
Please let me know if you're able to support my application. I understand that you're busy, and I truly appreciate you considering my request. If you're unable to provide a reference, I completely understand and thank you for your time.
Sincerely,
[Your Name] [Your Phone Number] [Your Email Address]
4. Follow Up (Respectfully):
After sending your request, follow up gently a week before the deadline to ensure they haven't missed it.
After the Request: Maintaining Professionalism
- Express Gratitude: Send a thank-you note once they've submitted their reference.
- Respect Their Time: Understand that writing a strong reference takes time and effort.
By following these steps, you'll significantly increase your chances of securing strong references and improving your chances of success in your endeavors. Remember, a well-crafted request shows respect for your references' time and expertise, leading to a more positive and productive experience for everyone involved.
