How To Put In Your Two Weeks Notice: A Guide to a Smooth Exit
Leaving a job can be stressful, but handling your departure professionally is crucial for maintaining positive relationships and future opportunities. This guide will walk you through the process of submitting your two weeks' notice effectively, ensuring a smooth transition for both you and your employer.
Before You Submit Your Notice:
Before you even think about writing that email or handing in a letter, consider these important steps:
1. Review Your Employment Contract:
Carefully review your employment contract to understand any specific requirements or stipulations regarding resignation. This might include notice periods longer than two weeks, specific procedures for resignation, or details about the return of company property.
2. Plan Your Exit Strategy:
Think about your next steps. Do you have another job lined up? Have you started your job search? Knowing your post-departure plans will help you approach your resignation with confidence and clarity.
3. Prepare a List of Tasks and Projects:
Create a comprehensive list of all your ongoing tasks and projects. This will help you prioritize what needs to be completed before your departure and what can be delegated to colleagues. This detailed handover will minimize disruption to your team's workflow.
4. Draft a List of Important Contacts:
Compile a list of colleagues, clients, and vendors with whom you regularly interact. This list will help ensure a seamless handover of responsibilities and ongoing projects.
Writing Your Two Weeks Notice:
Now, let's craft that resignation letter or email. Remember to keep it concise, professional, and positive.
Formal Letter (Traditional Approach):
A formal letter demonstrates professionalism, especially in more traditional workplaces.
- Address your letter correctly: Include your name and address, the date, and your employer's name and address.
- State your resignation clearly: Begin by formally stating your resignation, specifying your last day of employment. For example: "Please accept this letter as formal notification that I am resigning from my position as [Your Position] at [Company Name], effective two weeks from today, [Date]."
- Express gratitude: Express your appreciation for the opportunities you've been given. Keep it brief and sincere. For example: "I appreciate the opportunities I've been given during my time at [Company Name]."
- Offer assistance with the transition: Express your willingness to help with the transition. For example: "I am happy to assist in any way possible to ensure a smooth handover of my responsibilities."
- Close professionally: End with a professional closing such as "Sincerely" or "Respectfully." Sign your name and type it below.
Email (Modern and Convenient):
Email is a perfectly acceptable method for submitting your two weeks' notice, particularly in more modern work environments.
- Use a professional subject line: Clearly state the purpose of your email. For example: "Resignation - [Your Name]"
- Follow the same structure as a letter: Keep the content similar to the formal letter, maintaining a professional and positive tone.
- Proofread carefully: Ensure your email is free of typos and grammatical errors.
During Your Final Two Weeks:
Your final two weeks are crucial for maintaining positive relationships and minimizing disruption.
1. Complete Outstanding Tasks:
Prioritize finishing as many tasks as possible to leave your work area in order.
2. Document Procedures:
Document key processes and procedures to facilitate a smoother transition for your colleagues.
3. Delegate Responsibilities:
Work with your manager and team to delegate your remaining responsibilities effectively.
4. Maintain Professionalism:
Maintain a positive and professional attitude throughout your final two weeks, even if you are excited to move on.
By following these steps, you can ensure a smooth and professional transition as you leave your job, leaving a positive lasting impression. Remember, burning bridges is never a good idea!
